Ditch the Paper Receipts
No more lost receipts or manual entries—manage your expenses effortlessly with a digital-first approach. Simply snap a picture of your receipt, upload it instantly, and let automation handle the rest. Eliminate clutter and simplify your expense tracking with a seamless, paperless solution. No more lost receipts or manual data entry—just snap, upload, and let automation do the rest.
✔ Instant Receipt Capture – Scan and store receipts in real time.
✔ Smart Expense Categorization – AI-driven sorting for accurate record-keeping.
✔ Seamless Integration – Sync with your accounting system for hassle-free expense tracking.
✔ Approval Workflow – Get expenses reviewed and approved on the go.
Submit Expenses on the Go
Managing expenses has never been easier. With a mobile-friendly solution, you can submit expenses from anywhere, eliminating the need to keep track of paper receipts. Simply capture a photo, upload it instantly, and let the system handle the rest. Automated categorization and real-time syncing ensure your financial records stay accurate and up to date. Whether you're traveling for business or making quick purchases, submitting expenses on the go keeps everything organized, reduces delays, and speeds up approvals—so you can focus on what truly matters. Easily submit expenses from your phone! Whether emailing or uploading receipts through Defcon's mobile app, log expenses as you collect them—never forget a receipt again!
✅ Capture Receipts Instantly – Take a photo and store receipts in seconds.
✅ Smart Categorization – Automatically sort and tag expenses for effortless organization.
✅ Cloud Storage & Accessibility – Access your expense records anytime, anywhere.
✅ Seamless Integration – Sync with accounting and ERP systems for real-time tracking.
✅ Faster Approvals – Streamline reimbursement workflows with digital verification.
Scan More, Type Less
Gone are the days of manually entering every detail from your receipts and invoices. With advanced scanning technology, you can simply snap a photo, and the system will extract key information instantly. This not only saves time but also minimizes errors, ensuring accurate data entry with minimal effort. Whether you're managing business expenses, processing invoices, or tracking receipts, smart scanning allows you to focus on what truly matters while keeping your records organized and up to date. Scan more, type less, and experience effortless financial management.
Leverage OCR technology—no more wasting time on manual entry! Odoo scans your receipts and automatically creates expense records with the total cost and date.
Four Simple Ways to Create Records
Email: Use expense codes to send expenses.
Scan: Capture receipts directly.
Drag & Drop: Upload receipts into the Expenses app.
Manual Entry: Type in expenses from your phone or computer.
Every Expense, One Report
Quick Reimbursements or Re-Invoicing
No need to submit individual expenses anymore. Combine all your expenses into a single report with just one click. It simplifies the process for everyone—employees, managers, and accountants.
Determine who should pay for each expense—whether it’s reimbursing an employee or reinvoicing a client. Once approved, sales orders are automatically updated, and employees can be reimbursed with just a few clicks—no need to access the accounting app!
Get Set to Expense
Powerful Reporting
Expense categories come pre-configured! With the Expenses app installed, you’ll have a set of pre-loaded categories to start creating expense records immediately.
Access the data you need! Visualize expenses with customized reports tailored to your requirements. View expenses by employee, category, date, and more. Create reports with multiple filters and groupings, and save your favorites for quick access.
Features
Transparency
View all expenses, reports, and statuses clearly in the dashboard.
Upload Options
Easily email, scan, drag and drop receipts, or manually input expense
information from your desktop or mobile app..
Inter-App Harmony
With accounting and sales integration, approved expenses automatically
update accounting journals, and reinvoiced items are added to sales orders
in real-time
Collaboration
Discuss expenses via the chatter, remove individual expenses from reports with a click, and easily modify entries. All changes and discussions are logged for traceability.
Simplicity
Manage everything in a clean, minimalistic interface with minimal configurations required.
Roles
Easily define roles in Defcon Expenses and specify who approves each expense report.
One Need, One App
Expand as You Grow
Employees
Track your team and their expenses.
Referral
Reward employees for bringing in top talent.
Fleet
Manage vehicle benefits for your staff.
Lunch
Treat your team to their favorite meals..
Time Off
Allocate PTO and manage leave requests.
Appraisals
Conduct periodic reviews to support team growth.
